Los Alamos National Laboratory

Los Alamos National Laboratory

Delivering science and technology to protect our nation and promote world stability

Next Steps: New Hire Offer Letter, Forms

Information about formal offer letters and required forms for new hires

Contact  

When a job offer is made

  1. You will receive a formal offer letter from the Human Resources (HR) division.
  2. Review, sign and return your offer letter immediately to the HR contact designated in the letter.
  3. Your HR representative will schedule you for new hire orientation.
  4. Review all new hire forms listed below. Pay special attention to the document's explanation to make sure you understand how to complete each form based on your individual circumstance.

Note: All forms will be provided at new hire orientation and you will be briefed on how to complete them. You may choose to complete the forms in advance, but do NOT sign and date the documents.

Required forms

I-9 Form

I-9 Instructions (pdf)

Employment Eligibility Verification
Prior to completing the I-9, please thoroughly read the I-9 instructions to fully understand what is required and how to properly complete this form.

The instructions will provide specific guidance regarding your unique status.
Form I-9

U.S. Citizen Acceptable Document List (pdf)

Required for New Employee Orientation
You are required to provide original, UNEXPIRED documentation from the list of acceptable documents. Employees are required to present one selection from "List A" (no other document is needed), OR one selection from "List B" in combination with one selection from "List C." Original documentation must be provided.

Important: Expired, laminated, electronic documents and/or hospital birth certificates are NOT acceptable documents. Failure to provide required documents within three business days could result in termination of employment.
U.S. Citizen

Section 1,
Employment Eligibility Verification, Form I-9 (pdf)

Section 1 Employee Information and Attestation.

Employees must complete, Section 1 of Form I-9 no later than the first day of employment, but NOT before accepting a job offer.

You will sign your document at New Employee Orientation.

Form I-9

Foreign National Acceptable Document List (pdf)

Required for New Employee Orientation
You are required to provide original, unexpired documentation from the list of acceptable documents. Employees are required to present one selection from "List A" (no other document is needed), OR one selection from "List B" in combination with one selection from "List C." Original documentation must be provided. In addition, depending on your visa status, you must provide documentation of your current work authorization.

Examples: J-1 will present DS-2019 Certificate of Eligibility for Exchange Visitor Status; F-1 will present I-20 Certificate of Eligibility for Nonimmigrant; and/or a current I-94 Form. You MUST provide a printed I-94. Expired documents are NOT acceptable documents. Failure to provide required documents within three business days could result in termination of employment.
Foreign National

Section 1,
Employment Eligibility Verification, I-9

Section 1 Employee Information and Attestation.

Employees must complete, Section 1 Form I-9 no later than the first day of employment, but NOT before accepting a job offer.

You will sign your document at New Employee Orientation.

Additional forms

Employee Profile (pdf) The Lab is required to keep two emergency contacts on file. Come prepared with names and telephone numbers. If your contact(s) currently work at the Lab, also provide their Z numbers and the name(s) of the group(s) they work for.
Voluntary Self-Identification of Disability (pdf) As a government agency, we reach out to hire and provide equal opportunity to qualified people with disabilities.
Voluntary Self-Identification for Veterans (pdf) If you are NOT a veteran, do NOT check the boxes. "I am NOT a protected veteran" IS a class of veteran.
U.S. Citizens ONLY
Form W-4, Employee’s Withholding Allowance Certificate (pdf)
You will be required to complete this form. If you are not sure how to determine the total number of allowances, contact tax@lanl.gov.
Payroll Direct Deposit (pdf)
  • Checking account: Provide a "voided" check.
  • Savings account: Provide a letter or documentation from the institution containing your name, transit/routing and account number.
Government Personal Property Acknowledgement (pdf) All employees are assigned government property that you are responsible for. Government property includes, but is not limited to telephones, pagers, computers, cell phones, electronics, special equipment, government vehicles, tools, materials and supplies.
Intellectual Property Assignment Agreement Form (Patent Agreement (pdf)) This form is lengthy and we recommend you review it in advance.

Do you need a Social Security Card?

Visit your local Social Security Office to apply for a new or replacement Social Security card.

1922 5th St.
Santa Fe NM, 87505

Visit the Social Security Administration website for detailed information about obtaining a new or replacement social security card.

If you are a resident foreign national, we recommend reading the LANL step by step application guide (pdf) and reviewing the detailed information on the Social Security Administration website that pertains to social security numbers for non-citizens.


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